Automation for tattoo artists & studios
Less phone tag. More booked appointments.
You can't answer DMs with a needle in your hand. Inquiries pile up in Instagram with no reference photos or placement info, no-shows burn a whole day you blocked out, deposits get chased by hand, and healed clients never come back for the next piece.
Built for tattoo artists & studios
What a bot can take off your plate
- Deposit collection and no-show protectionEvery booking is held only once the deposit is paid through a secure link, with your cancellation and reschedule policy shown up front. Late cancels and no-shows are handled by your rules, so a blocked-out day never turns into an empty chair.
- Booking by artist, size and placementClients pick their artist, then tell us size, placement and style. The bot sends small flash pieces straight to booking and routes larger or custom work to a consultation first, then books the right length of session on the right artist's calendar.
- Consultation flow for custom workCustom requests get a short consult booked (in person or video), with the idea, references and budget range collected beforehand, so the artist walks in prepared and the session is booked before the client leaves.
- Consent, waiver and ID/age check before the appointmentClients fill out the consent and release form, health questions and allergy info before they arrive, and upload a photo of their ID so age is verified ahead of time. Forms are stored with the appointment, and anyone who hasn't finished gets reminders.
- Instagram DM and inquiry auto-reply with reference photosDMs, Facebook messages, site forms and texts get an instant, on-brand reply that asks for reference photos, placement photo, size in inches, color or black and grey, and preferred artist, then turns it into a clean inquiry for the artist to review.
- Quote estimates by size and placementFrom the inquiry details, the bot drafts a rough time-and-range estimate using your own rules for size, placement, detail and color. The artist approves or adjusts it before it goes out, so quotes stop sitting in the DMs.
- Aftercare text sequence (day 1, 3, 7 and 14)After every session, clients get your aftercare instructions, then check-ins on day 1 (wrap and wash), day 3 (peeling and itching), day 7 (moisturizing, no picking) and day 14 (how's it healing, send a photo). Red-flag replies are sent to the artist.
- Touch-up schedulingAround the healed mark, clients are invited to book their touch-up inside your touch-up window, with the healed photo they sent attached to the appointment.
- Rebooking for multi-session piecesSleeves, back pieces and large work get the next session offered before the client leaves, with healing time built in between sessions, plus reminders if the next one isn't booked yet.
- Flash day, walk-in and guest artist announcementsFlash days, Friday the 13th events, open walk-in hours and visiting guest artists are announced by text, email and social posts, with a first-come waitlist so the best slots go to your regulars.
Plus the everyday essentials
- Missed-call text-backWhen you're mid-session and can't pick up, every missed caller gets an instant text with your booking and inquiry link.
- Cancellation-list fillerWhen someone cancels or reschedules, the opening is offered to your waitlist by text, first to reply gets it, so the chair stays full.
- Artist schedule balancingInquiries and walk-ins are spread across artists by style, availability and how booked out each one is, so nobody sits idle while another is months out.
- Portfolio auto-posting and gallery updatesFresh and healed photos the artist approves are posted to Instagram and Facebook and added to that artist's gallery on your site, with captions drafted for you.
- Review requests after healingClients get a Google review ask once the tattoo has healed and they love it, not the day it's red and swollen, with their healed photo invited too.
- Appointment reminders and prep tipsClients get reminders before their session with prep tips: eat first, hydrate, no alcohol, wear clothes that give access to the placement.
- Past-client win-backClients who haven't been in for a while get a friendly note about new flash, open dates or their artist's next openings.
- Birthday offersClients get a birthday message with a flash pick or a perk you choose, a reason to book the next one.
Every tool drafts and prepares. You approve anything that goes out.
Website that works for you
No website? We build one.
If you don't have a site, or yours doesn't bring in calls, we build a fast, mobile-friendly one with booking, quote requests and the bots above built in. It runs on the same low-cost setup we use ourselves, and it's in your name: your domain, your accounts. You own it. We hand you the keys.
Want us to keep it updated? An optional care plan covers changes and upkeep. Quoted after a short call.
Your first step
Free 30-minute Automation Blueprint call
- The bots that would save you the most time
- A rough plan for what to build first
- A quote after the call