Automation for martial arts and bjj studios
Martial Arts automation: less phone tag, more booked classes.
Parents call about kids' classes while you're on the mat. Trial students skip the follow-up class, belt tests sneak up, and a failed payment turns a loyal family into a cancellation before anyone notices.
Built for martial arts and bjj studios
What a bot can take off your plate
- Trial class bookingEvery inquiry gets an instant reply with a link to book a free or intro trial class, kids or adults.
- No-show follow-up for trialsBooked trial students who don't show get a friendly reschedule text the same day.
- Failed-payment recoveryDeclined tuition payments get a secure card-update link before the account lapses.
- Belt-test and promotion remindersStudents and parents get reminders about test dates, requirements and fees you set, so testing days run full.
- Membership renewal remindersContract and program renewals get a heads-up with your renewal offer before they expire.
- Lapsed-student win-backStudents who stopped coming get a check-in and an invite back to an open mat or bring-a-friend day.
Plus the everyday essentials
- Missed-call text-backEvery missed call gets an instant text back, so students who would have called the next business book with you instead.
- 24/7 online bookingStudents pick a time any hour of the day, so your calendar fills while you work or sleep.
- Program inquiry follow-upParents who asked about kids classes get a follow-up with the schedule and a trial link.
- Appointment remindersText and email reminders cut no-shows and last-minute cancellations, so fewer wasted trips and empty slots.
- Review requestsAfter each class, students get a well-timed review ask, so more of your happy students actually leave one.
- Invoice and payment nudgesUnpaid invoices get polite reminders, so you get paid faster without awkward calls.
- Lead capture from Google and FacebookLeads from your Google profile, ads, site and Facebook land in one place with an instant reply, so fewer slip through.
- Class-day remindersStudents and parents get a reminder before class or a belt test with what to bring, so classes run full.
- Upsell and reactivation campaignsPast students get timely offers and check-ins, bringing in repeat work from people who already know you.
- Referral asksSatisfied customers are invited to refer friends, so word of mouth keeps working.
- Inbox sortingYour email is sorted and labeled, and only what needs you rises to the top.
- Simple weekly reportingOne short report shows leads, bookings, reviews and what's waiting on you, in plain English.
You approve every message before it goes live. Automatic texts only use templates you signed off on, and one-off replies wait for your OK.
Sound familiar?
What gets in the way
- You're on the mat when the phone ringsA parent calling about kids' classes at 5:30 PM gets voicemail and books the karate school down the road.
- Trial students don't come backWithout a personal follow-up after class one, most trial students never return for class two.
- Payments fail quietlyA declined card becomes a dropped student. Families rarely cancel on purpose; they just stop.
- Testing and renewals are manualBelt tests, stripe promotions and contract renewals live in someone's head or a spreadsheet.
Step by step
How each automation works
- Trial booking
- Trigger
- A parent or adult fills out a form, messages you or misses a call.
- What the customer gets
- An instant text with kids' and adults' schedules and a link to book a trial class.
- What you see
- The booked trial on your calendar with age, experience and goals.
- No-show recovery
- Trigger
- A booked trial doesn't check in.
- What the customer gets
- A same-day 'We missed you, want another time?' text with two open slots.
- What you see
- Who no-showed and who rebooked.
- Failed payment
- Trigger
- Your billing system flags a declined payment.
- What the customer gets
- A friendly text with a secure card-update link.
- What you see
- Recovered payments and who still needs a call.
- Belt-test reminders
- Trigger
- A student becomes eligible to test (by your rules).
- What the customer gets
- Test date, requirements and what to bring, with a reminder the week of.
- What you see
- Who's eligible, registered and paid.
- Win-back
- Trigger
- A student hasn't trained for 30+ days.
- What the customer gets
- A personal-sounding check-in and an invite to an open mat or bring-a-friend class.
- What you see
- A list of students to call personally.
You approve every message before it goes live, and you can change the rules any time.
Sample messages
What your customers would see
Trial booking
Belt test
Win-back
Sample scripts for an example company. Yours are written in your voice.
What this saves you
Example math
- Example: 15 trial bookings a month, and no-show follow-up recovers 3 who would have been lost.
- Example: 3 extra students × an example $150/month tuition = $450 more each month.
- Example: catching 4 failed payments a month keeps 4 families enrolled.
Example numbers only, not a promise or a quote. Plug in your own numbers in the calculator below.
Questions owners ask
FAQ
Will parents think it's a robot?
Messages are written in your school's voice and you approve them. Parents can reply anytime and reach your front desk.
Does it work with my studio software?
It can connect with tools like Zen Planner, Kicksite, Spark Membership, Gymdesk and PushPress, or work beside them. We check your setup on the call.
Can it handle kids and adults differently?
Yes. Kids' inquiries get parent-focused messages and schedules; adults get adult programs.
Will it handle belt-test fees?
It can send your test fee link and track who paid. You set the rules and amounts.
Do I lose the personal touch?
No. The bot handles reminders and follow-ups so you and your instructors have more time for the personal conversations.
What about texting consent?
Texts only go to people who opted in, and every message honors STOP requests.
Integrations are listed as examples of tools it can connect with. We confirm your exact setup on the free call.
Related: Gyms and fitness studios
Try it · Interactive demo
See it work for a business like yours
What this saves you: Parents get answers while you're on the mat, and trial students actually come back for class two.
Sample demo for an example company. Sample ranges are not Blueprint Pilot pricing; your own price book is used. In this demo, booking links open our free 30-minute Automation Blueprint call.
The starter package
Missed-call text-back plus review requests. Every missed caller gets an instant text with your booking link, and every customer gets a well-timed review ask after the job. Set up in 7 days or less once we have your info. Texting turns on after carrier (10DLC) approval. The care plan is optional.
Missed-revenue calculator
What are missed calls costing your martial arts business?
Plug in your own numbers. It's a rough estimate, not a promise.
Premium option
Want your own AI team?
Beyond the automations above, we can set up a full team of AI bots for your business: a coordinator bot plus specialists for ads, social, reviews, inbox, books and booking. It runs in your own Grok Bot team, which you own, and we set it up and keep it tuned on a care plan.
Phoenix metro
Martial arts and BJJ studios near you
We set up automations for martial arts and bjj studios across the Valley: Phoenix · Mesa · Chandler · Scottsdale · Gilbert · Tempe · Glendale · Peoria.
See all locations.
Watch it happen
We build your site, then switch on the automations
First the website goes up, on desktop and phone. Then the bots connect: new leads get an instant text, bookings land on your calendar, review requests go out and you get notified.
Already have a site? Keep it. We add a chat assistant, a sticky Book now button, missed-call text-back, lead routing to your phone and review requests on top of what you have.
Sample companies for illustration only.
Website that works for you
No website? We build one.
If you don't have a site, or yours doesn't bring in calls, we build a fast, mobile-friendly one with booking, quote requests and the bots above built in. It runs on the same low-cost setup we use ourselves, and it's in your name: your domain, your accounts. You own it. We hand you the keys.
Want us to keep it updated? An optional care plan covers changes and upkeep. Quoted after a short call.
Your first step
Free 30-minute Automation Blueprint call
- The bots that would save you the most time
- A rough plan for what to build first
- A quote after the call